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Petroleum Environmental Cleanup Fund Award (PECFA)

COVID-19 PECFA Update

As we continue operations under Gov. Evers's COVID-19 Safer at Home order, please understand that most DNR staff are teleworking and may have limited access to files and delayed online connectivity. Additionally, all non-essential travel is prohibited. We strongly encourage PECFA claimants and agents to communicate with their DNR project manager via email.

Submit Electronically

PECFA claimants and agents are strongly encouraged to submit reports electronically through the Submittal Portal, and to submit all claims electronically to the DNRRRPECFAClaims@wisconsin.gov mailbox. DNR is temporarily suspending the requirement to submit one paper copy of each plan or report under § NR 700.11(3g), including hard copies of case closure packets.

PECFA Sunset on June 30, 2020

The PECFA program sunset date is found in Wis. Stat. § 292.63(3)(ac). The DNR does not have statutory authority to unilaterally change or amend a deadline found in statute as that authority is exclusive to the state legislature. The statute currently requires claims to be submitted to the DNR before July 1, 2020, to be eligible for payment.

Compliance with Wis. Admin. Code ch. NR 712

Professional Engineers are permitted to certify reports using a digital or electronic signature and P.E. stamp for any submittal subject to Wis. Admin. Code ch. 712 requirements. Hydrogeologists, professional geologists and scientists may certify using a digital or electronic signature for NR 712 submittals. (See Wis. Admin. Code § A-E 2.02(7), Wis. Admin. Code § GHSS 1.03(7) and Wis. Stat. § 137.15)

Updated July 25, 2019 - Important DOA Forms Notice: Process for obtaining and submitting DOA vendor forms has been revised. More information is now available on the RR Report newsfeed.

Updated March 2, 2020 - Claim notice: All electronic claim documentation should be submitted to DNRRRPECFAClaims@wisconsin.gov. The PECFA program ends on June 30, 2020. All PECFA claims must be submitted to the DNR by June 30, 2020. No claims will be accepted after this date.

The PECFA program provides reimbursement of eligible expenses for the investigation and cleanup of petroleum contamination from product storage systems. Petroleum products include gasoline, gasoline/alcohol blends, kerosene, fuel oil, diesel fuel and used motor oil. Storage systems include underground and aboveground tanks, and associated piping and dispensers.

For information and questions about storage tanks, visit the Wisconsin Department of Agriculture, Trade & Consumer Protection (DATCP) [exit DNR] or call 608-224-4942.

Overview

Overview of PECFA

The PECFA program was created in response to enactment of federal regulations requiring release prevention from underground storage tanks and cleanup of existing contamination from those tanks. Reimbursement cannot be provided for costs incurred before August 1, 1987, or for removal of tanks after Nov. 1, 1991.

As of July 20, 2015, no new sites will be accepted into the program. Check out the PECFA Update [PDF] to learn more about the program changes and sunset date.

PECFA sites are subject to case closure fees in ch. NR 749, Wis. Adm. Code. This will apply to any case closure submittal received by the DNR on or after July 2, 2013. Visit Remediation & Redevelopment Program services and fees for more information.

Activities funded
  • Site investigation and remedial action planning.
  • Environmental cleanup.
  • Purchase or rental of temporary buildings to house remedial equipment.
  • Restoration or replacement of private or public water supplies.
  • Compensation for third party damages.

Reimbursement

Reimbursement resources

Reimbursement is only provided for costs incurred after August 1, 1987 or for tank removals before Nov. 1, 1991.

All PECFA claims must be submitted to the DNR by June 30, 2020. No claims will be accepted after this date. In addition, claims for PECFA reimbursement must be submitted to DNR within 180 days after incurring the eligible costs. The 180 days date will be considered by: hand delivery date, post mark date, email received date or fax received date.

PECFA applicants/claimants will receive a Form 1099-G from the Wisconsin Department of Revenue each year they receive a reimbursement. Applicants/claimants do not have to pay taxes on PECFA reimbursement money. Although a taxpayer is not required to disclose the fact that an amount is being excluded from income on their return, the Form 1099-G is provided to the IRS. Therefore, it is in the taxpayer’s interest to include language on the return to explain the purpose of the reimbursement and how the amount is treated for tax purposes, making correspondence and/or invoices from the IRS less likely. Consultants and PECFA agents should provide this information to applicants/claimants.

An example of an applicable disclosure statement would be:

"In (year) I received payments from the Wisconsin PECFA fund in the amount of $(amount). This payment is a reimbursement for costs incurred for environmental cleanup of gas/oil spill on my property. The $(amount) is excludable under Internal Revenue Code Section 126."

Usual and customary (U&C) cost information

The Usual and Customary Cost Schedule (cost schedule) is a reimbursement schedule that reflects the maximum amount that PECFA will reimburse for tasks listed on the cost schedule at the time the task activity is conducted. It is not intended to set the price for specific tasks. The DNR can consider variances to the cost schedule on a case-by-case basis. For more information, see s.292.63(4)(cm), Wis. Stats. [exit DNR]

Cost schedules with task specifications

The U&C task reference guide (previously RR-069) was incorporated into the U&C cost schedule. Standardized invoice rates were increased 3% in July 2019.

Schedule [PDF] Invoice [XLS] Date
U&C Cost Schedule #27 Standardized Invoice #27 January 2020 - June 2020
U&C Cost Schedule #26 Standardized Invoice #26 July 2019 - December 2019
U&C Cost Schedule #25 Standardized Invoice #25 January 2019 - June 2019
U&C Cost Schedule #24 Standardized Invoice #24 July 2018 - December 2018
U&C Cost Schedule #23 Standardized Invoice #23 January 2018 - June 2018

Consultant/agent

Consultant information

If a responsible party intends to seek reimbursement under the PECFA program, the consulting firm or contractor that performs services must be a registered PECFA consulting firm (RR-993) [PDF] or a registered PECFA consultant (RR-994) [PDF] s. 292.63(2)(g), Wis. Stats.

For information about qualifications and choosing an environmental consultant to investigate and clean up contaminated sites, visit Selecting an environmental consultant.

To become a registered consulting firm, return a completed PECFA consulting firm registration (Form 4400-310) [PDF], required attachments and applicable fee to the DNR. Individuals consultants and PECFA-registered consultant firm employees should complete and return the PECFA consultant registration (Form 4400-309) [PDF] with required attachments and fee. Each registered consulting firm must have at least one PECFA-registered employee.

For questions about registering as a PECFA consultant, please contact Duane Klein.

How to become a PECFA agent

PECFA consultant-agent status is an alternative approach to funding cleanup activities at PECFA-eligible sites. It is designed to be an additional tool to help sites that have become stalled move forward. For more information contact the PECFA project manager in your region.

Reporting

Contract notification and site reporting

Progress reports must be completed to inform DNR of progress and estimated costs at various times during both investigation and remediation, per ch. NR 747.62, Wis. Adm. Code [exit DNR].

Note: Chapter SPS 305.10(1)(a)13.c., Wis. Adm. Code [PDF exit DNR], provides the ability for PECFA to deny, suspend or revoke the PECFA registration for any consultant who has "failed to submit a required notice or report to DNR, within the required time period."

Documents

The PECFA Program uses the address submitted on the W-9 form as the address where all information is mailed. The address on the W-9 should match the address submitted on the STAR Vendor form. These forms are updated without notice, please make sure you are using the most current version of these forms for your submittal.

Documents and forms

Case closure requests submitted to the DNR should be submitted on the DNR's Case closure request (Form 4400-202) [PDF].

If you have trouble finding a form, please contact Jenna Soyer for assistance.

Form Number Title
IRS Form W-9 W-9 Taxpayer Identification Number (TIN) Verification [PDF exit DNR]
DOA-6457 To obtain DOA Vendor Forms, contact Dee Surillo.
DOA-6458
DOA-6459
DOA-6460
4400-295 PECFA claim submittal checklist [PDF] Updated 8/2017
4400-290 Deductible financial hardship application [PDF] Updated 7/2017
4400-292 PECFA agent assignment [PDF] Updated 8/2017
4400-291 Remedial action fund application form [PDF] Updated 7/2017
4400-293 PECFA assignment of reimbursement [PDF] Updated 8/2017
4400-306 Promissory note (formerly RR-963) [PDF] Updated 8/2017
RR-946 PECFA claim completion instructions [PDF] Updated 10/2018
RR-942 PECFA - Claim and cost eligibility overview [PDF] Updated 8/2017

Databases

Databases

There are a number of databases related to PECFA that you may be interested in using.

Database name and link Description Department
PECFA Database
(aka Tracker)
Tracker notice: The PECFA Database, Tracker on the Web, was discontinued on Sept. 1, 2017. Claim information is now available on Bureau for Remediation and Redevelopment Tracking System (BRRTS) on the Web (BOTW). DNR
Wisconsin Remediation and Redevelopment Database (WRRD)

An inter-linked system providing information on different contaminated land activities in Wisconsin. It has two components: BRRTS on the Web and RR Sites Map.

This database is the DNR Remediation and Redevelopment Program's main tool to assist customers with the investigation, cleanup and eventual re-use of contaminated lands.

DNR
Tank Registry [exit DNR]
(aka Storage Tank Database)

This database includes both underground and aboveground tanks that are required to be registered. The database reflects only those tanks that have been registered.

If your search does not produce a tank, this does not guarantee that a tank does not exist on the property. Some tanks, such as heating fuel tanks in the basement of homes are not required to be registered. Some tanks, while required to be registered, have not been registered and therefore will not appear on the database.

DATCP

Contacts

Northeast Region

  • Green Bay DNR Satellite Center - 2984 Shawano Ave, Green Bay WI 54313

Southeast Region

  • Milwaukee DNR Service Center - 2300 N Dr Martin Luther King Jr Dr, Milwaukee WI 53212
  • Plymouth DNR Satellite Center - 1155 Pilgrim Rd, Plymouth WI 53073
  • Waukesha DNR Satellite Center - 141 NW Barstow, Rm 180, Waukesha WI 53188

South Central Region

  • Fitchburg DNR Satellite Center - 3911Fish Hatchery Rd, Fitchburg WI 53711

West Central Region

  • Wisconsin Rapids DNR Satellite Center - 473 Griffith Ave, Wisconsin Rapids WI 54494

Central Office - Madison

  • DNR Madison - 101 S Webster St, PO Box 7921 (RR/5), Madison WI 53707

Related Links

Additional Resources