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Hazardous Waste Annual Report section information

The hazardous waste annual report is part of an online reporting system. The 2020 report is due March 1, 2021. The regulated waste activity (WA) and fee worksheet (FW) sections are required every report year. The waste generation and management (GM) and waste received from off-site (WR) sections required annually for licensed treatment, storage or disposal facilities.

The hazardous waste reporting system will determine which sections are required for your facility based on the waste activities identified in the WA section. Some facilities will need to fill out multiple sections of the report. The report sections are described in the tabs below.

E-signature option

A facility's authorized certifier/signatory now have the option to electronically sign the annual report. For more details, visit the hazardous waste annual report page.

WA section

Regulated waste activity (WA) section

The regulated waste activity (WA) section is required every reporting year. The online reporting system collects regulated waste activity information to populate the other sections required to complete your report.

Purpose

The purpose of the WA section is to collect additional identifying information about the hazardous waste activities associated with the facility. The information collected here is for the reporting year and is similar to the U.S. Environmental Protection Agency Form 8700-12 (site identification), which was used when the facility obtained an EPA ID number.

Sites required to complete the report

Facilities that were in any of the following categories during the report year must complete the report:

  • large quantity generator;
  • small quantity generator;
  • treatment, storage or disposal facility;
  • publicly owned (wastewater) treatment works that accepted hazardous waste (via truck, rail or dedicated pipe) for treatment and complied with s. NR 670.001(3)(b)9, Wis. Adm. Code; or
  • permanent household and very small quantity generator hazardous waste collection facility that ships hazardous waste offsite to a licensed or permitted hazardous waste treatment, storage or disposal facility.

The WA section is also required if the facility chose to operate under a higher generator status (LQG or SQG) during the report year.

Reporting exemption

If you received a notice to complete this report and your facility did not fit any of the reporting requirements during the report year, you will be directed to complete the exemption details section of the report. Choose all the reasons for not generating that apply and provide any relevant comments.

Reasons for not generating include:

  • never generated;
  • periodic or occasional generator;
  • out of business;
  • waste minimization activity;
  • only excluded or delisted waste;
  • only nonhazardous waste; or
  • other reason.

The Exemption Report must be printed, signed by the waste report certifier at your facility (whose name will be preprinted on the document), scanned and emailed to DNRHazardousWasteReporting@wisconsin.gov. Alternatively, you may send a hard copy to:

DNR Hazardous Waste Reporting - WA/5
PO Box 7921
Madison WI 53707-7921

The DNR regional staff will evaluate your exemption request and, if appropriate, will remove your facility from the list of those required to complete annual hazardous waste reports for future years.

FW section

Fee worksheet (FW) section

The fee worksheet (FW) section is required every report year. The online reporting system determines if your facility needs to complete the FW section. Nongenerators and very small quantity generators are only required to complete the FW section if they engaged in other activities for which the FW section is required.

Purpose

The main purpose of the FW section is to calculate the annual hazardous waste generator fee. It is also used by a permanent household and very small quantity generator hazardous waste collection facilities to report the amount of waste collected during the report year.

Fees

The hazardous waste generator fee is estimated by adding a facility’s base fee and its tonnage fees. The base fee is determined by the facility’s hazardous waste generator status during the report year. Tonnage fees are based on the amount of hazardous waste generated minus the amounts of tonnage fee-exempted wastes.

Wastes exempt from tonnage fees include the following:

  • waste recovered for recycling or reuse (including hazardous wastes burned for the purpose of energy recovery);
  • hazardous waste leachate that was transported to a wastewater treatment plant or discharged directly to a sewer pipe;
  • hazardous waste removed from a site to repair environmental pollution (soil or groundwater remediation); and
  • hazardous waste collected by a municipality under its household hazardous waste collection program or by a county under its agricultural chemical waste collection program.

Even though certain hazardous wastes are exempt from the tonnage fee, they must still be reported on the FW section as hazardous waste generated and tonnage fee-exempted. These waste quantities are subtracted from the waste generation total for the report year.

You do not need to pay the fee until you receive an environmental fee statement from the DNR in June. That statement will include the hazardous waste generator fee and other DNR environmental fees you may owe.

GM section

Waste generation and management (GM) section

The GM section is required for odd-numbered report years (i.e., 2021, 2023, etc.) for facilities that were a large quantity generator and annually for licensed treatment, storage or disposal facilities.

Purpose

The GM section documents:

  • the source, characteristics and quantity of hazardous waste generated onsite;
  • waste minimization activities and results for each type of waste;
  • the quantity of hazardous waste managed onsite and the onsite management methods; and
  • the quantity of hazardous waste shipped offsite and the offsite management methods.
Wastes that must be reported on the GM section

In the GM section, each type of hazardous waste generated onsite must be reported, including those generated from production processes, from the treatment of non-hazardous waste and hazardous waste residuals generated from the management of a hazardous waste.

A separate and independent GM section must be submitted for each type of hazardous waste, including hazardous waste that was:

  • generated onsite from production processes or service activities;
  • generated as the result of a spill cleanup, equipment decommissioning or other remedial cleanup activity;
  • generated from the management of a nonhazardous waste type;
  • shipped offsite; received from offsite and not recycled, blended or otherwise treated onsite;
  • residual generated from the onsite treatment, disposal or recycling of hazardous waste;
  • removed from onsite storage for treating, recycling or disposal onsite or shipment offsite; and
  • imported from a foreign country during the report year.
Alternative submittal of GM section information

For facilities needing to report a large number (20+) of the GM sections, there is an alternative submittal method outside the online reporting system. Send an email with your site information (facility name, EPA ID and facility ID number) requesting the GM section specifications. File specifications and instructions will be sent by email.

Wastes that do NOT need to be reported on the GM section

The following wastes should NOT be reported in the GM section. See ss. NR 661.04, NR 661.06, NR 661.07, NR 661.08 and NR 661.09, Wis. Adm. Code, for more information.

  • hazardous waste exported directly to a foreign country;
  • materials that are excluded from being a solid waste;
  • solid wastes that are excluded from being hazardous waste;
  • waste exempt from regulation because it has not exited the raw material storage or production unit yet;
  • hazardous waste that has been collected as a sample(s) for the purpose of determining its characteristic or composition;
  • sample(s) undergoing treatability studies;
  • hazardous waste that is a specified recyclable material;
  • a residue of hazardous waste in an empty container or in an inner liner removed from an empty container;
  • any PCB waste regulated under the Toxic Substance Control Act;
  • wastes managed immediately upon generation only in onsite elementary neutralization units, wastewater treatment units or totally enclosed treatment facilities. Note: Any hazardous waste residues generated from these units, however, must be reported on GM section;
  • wastes recycled, without prior storage, only in an onsite process subject to regulation;
  • used oil that is recycled;
  • spent lead-acid batteries. Note: Any hazardous waste generated during battery reclamation, however, must be reported on GM section; and
  • universal wastes.

Reporting system instructions

  • Enter your first waste stream in the fields provided. You can save your data to the form at any time and complete the section later.
  • To enter additional waste streams, select the “Add” button at the bottom of the section.
  • Use the waste description field to name and define your waste stream.
  • One waste code, source code, management method, form code and waste minimization code can be selected per waste stream.
  • You may select up to two management methods when indicating that you have onsite generation management.
  • You may select up to two offsite destinations when shipping hazardous waste to another facility for management.
  • If you accidentally add too many waste streams, or if you want to delete one and start over, select the “delete” button at the bottom of your waste stream record.
  • Fill in the information completely for all waste streams you enter. While you can save the data before completing, failure to properly fill out this section may result in validation errors that need to be addressed before the report can be submitted.
Waste characteristics

Provide information on the waste characteristics of each hazardous waste stream. A separate GM section is needed for each hazardous waste that was generated onsite; was treated, recycled or disposed onsite; or was shipped offsite.

Waste description – Provide a short narrative description of the waste, citing:

  • general type;
  • source;
  • type of hazard; and
  • generic chemical name or primary hazardous constituents.

Example of waste description: "Ignitable spent solvent from degreasing operation in tool production; mixture of mineral spirits and kerosene." Note that the general type (spent solvent), source (degreasing operation in tool production), type of hazard (ignitability) and generic chemical names (mineral spirits and kerosene) have all been included in the description.

Waste code – Using the drop-down menu, enter the primary hazardous waste code that best applies to the waste. If the waste was shipped offsite, you can obtain this code from the hazardous waste manifest.

Source code – Using the drop-down menu, enter the source code that best describes the production, service or waste management process that was the source associated with generation of the waste. If the source code is G25, you must also provide the management method code. Source code G25 indicates that this waste was generated from a hazardous waste management system. Use the drop-down menu to enter the appropriate management method code for the waste.

  • Wastes from foreign countries: If your facility was the generator of record and was the U.S. importer for hazardous waste received from a foreign country, enter the appropriate source code, either G62 or G68, from the drop-down menu. Identify the name and address of the foreign generator in the comment section. Also verify you indicated “Yes” for United States importer of hazardous waste on the WA section under “other regulated waste activities” to indicate this activity.

Form code – Review the form codes from the drop-down menu and enter the code that best corresponds to the physical/chemical state of the hazardous waste.

Quantity generated – Enter the total quantity of the hazardous waste that was generated.

Unit of measure – Using the drop-down menu enter the unit of measure for the quantity reported. Quantities must be reported in one of the following units of measure:

  • pounds;
  • short tons (2,000 pounds);
  • kilograms;
  • metric tons (1,000 kilograms);
  • gallons;
  • liters; or
  • cubic yards.

If a volumetric measure (gallons, liters or cubic yards) is selected, the density of the waste must be reported.

Density – If you entered gallons, liters or cubic yards, provide the density in either pounds per gallon (lbs./gal.) or specific gravity (sg) and use the drop-down menu to indicate which measure was used.

Waste minimization code - Using the drop-down menu, enter the waste minimization code that best corresponds to waste minimization, recycling or pollution prevention efforts implemented to reduce the volume and toxicity of the hazardous waste reported.

This waste minimization activity must have occurred during the reporting year. If minimization was not attempted (to the point of implementing a change) for this waste, you must enter the waste minimization code as "X". Provide details in the comment section.

Choose from the following codes:

  • A - Continued initiatives to reduce quantity and/or toxicity of this waste.
  • B - Continued initiatives to recycle the waste either onsite or offsite.
  • C – Implemented new initiatives to reduce quantity and/or toxicity of this waste.
  • D - Implemented new initiatives to recycle the waste either onsite or offsite.
  • N – Waste minimization efforts found to be economically or technically impracticable.
  • X – No waste minimization efforts were implemented for this waste.

Radioactive mixed – Identify whether the waste is mixed with nuclear sources, special nuclear or byproduct material. “Mixed waste” is defined as waste that contains both hazardous waste and source, special nuclear ore byproduct material subject to the Atomic Energy Act (AEA) and the Resource Conservation and Recovery Act (RCRA).

Onsite generation and management - Use the drop-down menu to indicate whether the waste was treated, disposed or recycled onsite, or discharged to a sewer/POTW.

Onsite management method code– Use the drop-down menu enter the management method code for how this waste was managed. Space is provided to report the onsite treatment, disposal, recycling and/or discharge to sewer/POTW of the waste using as many as two different methods. The space provided for the second onsite management method code should be used only in the special case of the onsite management of the same waste type by more than one method. The extra space should not be used to report the onsite management of the treatment residual generated from management of the waste by the first method.

Quantity managed – Enter the total quantity of the hazardous waste that was managed by this method.

Off-site shipment of hazardous waste

This section requires information on the offsite shipment of hazardous waste by this site, including the EPA ID number of the receiving facility, the management method for how the waste was managed at that facility and the total quantity of the waste shipped during the report year. Report the quantity in the same unit of measure as above.

Receiving facility's EPA ID number – Enter the 12-digit EPA ID of the facility that received the waste which you shipped.

Offsite management method code– Use the drop-down menu to select the management method code that best describes the way in which the waste was managed by the initial receiving facility.

Total quantity shipped – Enter the total quantity of the waste shipped to the facility. The quantity must be reported in the unit of measure entered. Shipment quantities should equal the total quantity recorded on the hazardous waste manifests for this site, unless there were rejections or other complications.

Comment section - Use the comment section to explain other items of information you supplied in the GM section. You must explain the reason for choosing waste minimization codes:

  • N – Waste minimization efforts found to be economically or technically impracticable.
  • X – No waste minimization efforts were implemented for this waste.

WR section

Waste received from off-site (WR) section

The hazardous waste received from offsite (WR) section is required for annual hazardous waste reporting. The completion of the WR section is required for any facility that received hazardous waste from off-site during the report year. The online reporting system determines which facilities need to submit the WR section.

Purpose

The WR section collects information about the quantities and characteristics of each hazardous waste received from an off-site source and the method(s) used to manage them.

Completion requirements

The WR section is completed by licensed treatment, storage and disposal facilities that receive hazardous waste from offsite during the report year or by publicly owned wastewater treatment works (POTWs) that accept hazardous waste.

Wastes received from foreign countries

If your facility received hazardous waste directly from a generator in a foreign country, complete a WR section for the waste treated, recovered or disposed at your facility. (This waste was not shipped to your facility by a U.S. importer.) If the foreign site has an EPA ID number, report waste received from that site just as you would report waste received from a domestic site. If the site does not have an EPA ID number, enter "FC9999999999" in WR section and identify the name and address of the foreign generator in the comment section.

Report instructions
  • Waste description – Provide a short narrative description of the waste, citing:
    • general type;
    • source;
    • type of hazard; and
    • generic chemical name or primary hazardous constituents.
  • Example of waste description: "Ignitable spent solvent from degreasing operation in tool production; mixture of mineral spirits and kerosene." Note that the general type (spent solvent), source (degreasing operation in tool production), type of hazard (ignitability) and generic chemical names (mineral spirits and kerosene) have all been included in the description.
  • Waste code – Using the drop-down menu, enter the primary hazardous waste code that best applies to the waste. If the waste was shipped offsite, you can obtain this code from the hazardous waste manifest.
  • Shipping facility's EPA ID number – Enter the 12-digit EPA ID of the facility that sent the waste you received.
  • Form code – Review the form codes from the drop-down menu and enter the code that best corresponds to the physical/chemical state of the hazardous waste.
  • Management method code– From the drop-down menu enter the management method code for how this waste was managed.
  • Quantity generated – Enter the total quantity of the hazardous waste that was generated.
  • Unit of measure – Using the drop-down menu enter the unit of measure for the quantity reported. Quantities must be reported in one of the following units of measure: pounds, short tons (2,000 pounds), kilograms, metric tons (1,000 kilograms), gallons, liters or cubic yards. If a volumetric measure (gallons, liters or cubic yards) is selected, the density of the waste must be reported.
  • Density – If you entered gallons, liters or cubic yards, provide the density in either pounds per gallon (lbs./gal.) or specific gravity (sg) and use the drop-down menu to indicate which measure was used.
Alternative submittal of WR section information

For sites needing to report a large number (20+) of the WR section, there is an alternative submittal method outside the online reporting system. Send an email with your site information (facility name, EPA ID and facility ID number), requesting the WR section specifications. File specifications and instructions will be sent by email.